Catarina Caleja Machado

Unit & Recruitment Management

• Managed the HR unit independently, overseeing end-to-end recruitment and operational processes
• Defined candidate profiles in collaboration with clients
• Provided guidance to clients on labor laws and ensured legal compliance
• Built and maintained strong client relationships through regular follow-up (onsite visits, calls, reporting)
• Drafted and negotiated collaboration agreements
• Actively prospected and developed new client relationships

Talent Acquisition & Candidate Support

• Sourced candidates via job boards (Monster, Indeed, etc.) and internal databases
• Conducted pre-screening calls and in-depth interviews
• Matched candidates to job opportunities and presented tailored employment offers
• Drafted clear, attractive job postings
• Provided candidates with support and guidance throughout the recruitment process

Human Resources Administration

• Served as a key point of contact for employees regarding assignments, HR policies, and labor law issues
• Offered practical advice on employment matters, including interview preparation, contract terms, and workplace concerns
• Maintained up-to-date employee records in the database
• Drafted employment contracts and managed daily HR documentation
• Ensured employee engagement and satisfaction through regular communication (calls,emails, onsite meetings)

Operational & Payroll Coordination

• Oversaw administrative tasks including timesheet collection, leave tracking, and workforce planning across clients
• Collaborated with the payroll department to validate monthly closings and timesheets
• Managed invoice preparation
• Maintained long-term contact with candidates to support retention and future staffing needs
• Acted as a liaison with ADEM and other state administrations for reporting and compliance

• Took initiative in restocking shelves during downtime
• Maintained clean and organised workspace
• Managed queue effectively during peak hours for seamless checkout process
• Greeted each customer warmly, creating a friendly shopping environment

Recruitment and HR administrative tasks

• Sourcing using job-boards, and intern data base
• Phone screening of candidates, conduct interviews
• Prepare CVs to forward to clients
• Daily contact with clients and candidates
• Onboarding, follow-up on candidates during mission
• Update of the database with new personal information and new profiles
• Contracts, administrative papers, timesheets
• Daily using KeytempoFSI

Recruitment

• Determine the profiles with the BC
• Sourcing using job-boards (Monster, Indeed…), and intern data base
• Phone screening of candidates
• Conduct interviews with potential candidates
• Propose to candidate's possible job opportunities
• Work on client proposals in collaboration with the Manager and prepare CVs
• Update of the database with new personal information and new profiles

• Take care of children, prepare their meals, prepare activities (museums, cinema, park…), help them with their homework

• Administrative support, update the intern data base with the new student, and professors

• Prepare the meals, help with groceries, clean the house, spend quality time (talks, walks…)