Diogo Silva

Management and appointment scheduling, to ensure time optimization and availability for important meetings and events. Arranging travel and logistics, including booking flights, hotels, transportation and preparing detailed itineraries to ensure hassle-free travel. Preparation and review of documents and reports, to ensure accuracy, punctuality and compliance with corporate and legal standards. Correspondence and communication management, filtering and prioritizing emails and calls, to ensure quick and effective responses. Control and reconcile expenses to maintain accurate financial records and ensure compliance with reimbursement and budgeting policies. Preparation of presentations and proposals to support internal and external meetings with clients and stakeholders. Coordination of meetings and events, including preparation of necessary material, definition of agendas and post-meeting follow-up with notes and actions.

Among all Concierge possible requests for a extremely dinamic family of 7, my role was also to execute tasks related to the general working hours of the company, according to established procedures, using computer equipment and equipment and office utensils, receive and register correspondence and forward it to the respective services or recipients depending on the type of subject and the priority of the same, perform word processing in memos, letters/officials, reports and other documents based on information provided, archive the documentation, separating it according to the type of subject or the type of document, respecting archival rules and procedures, proceed with the dispatch correspondence, identifying the addressee and packing it according to proper procedures, prepare and check documentation to support the commercial activity of the company, namely documents referring to purchase and sale contracts (requisitions, delivery notes, invoices, receipts and others) and bank documents (checks, notes, promissory notes and others), register, update, manually or using specific computer applications in the area, administrative, data necessary for the management of the company, namely the relating to office supplies, invoicing, sales and customers, purchases and suppliers, personnel and wages, stocks and supplies, answer and forward, telephone or personally, the public internal and external to the company, namely customers, suppliers and employees, depending on the type of information or service required as well as all secretarial and general assistance functions.