Lucia Ballesteros
Longueuil
Summary
Talented Lead with exceptional track record in accounts payable operations, multilingual, and top-notch leadership abilities. Coordinates department workflow and manages accounting functions in fast-paced environments by leveraging excellent organizational and communication skills. Detail-oriented and reliable manager with more than 10 years of progressive industry experience .
Overview
8
8
years of professional experience
Work History
Accounts Payable Supervisor
Devmont
07.2024 - Current
- Processed all vendor invoices promptly in accordance with company policy.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Maintained accurate records of all financial transactions within the accounts payable department.
- Researched all invoices that were past due.
- Participated in software implementation projects designed to automate manual tasks within the Accounts Payable department.
- Streamlined accounts payable processes for increased accuracy and timeliness of payments.
- Recruited, interviewed, and hired new accounts payable employees.
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Managed and motivated employees to be productive and engaged in work.
- Maximized performance by monitoring daily activities and mentoring team members.
- Cross-trained existing employees to enhance team agility and performance.
Accounts Payable, Team Lead
Lightspeed Commerce Inc.
01.2022 - 04.2024
- Streamlined accounts payable processes by implementing efficient invoice management and payment tracking systems to reduce processing errors.
- Coordinating with internal departments and suppliers to address discrepancies in invoices, purchase orders as well as assisting in conduction of internal audits. This allowed us to keep everyone on the same page and work towards established business goals.
- Improved cash flow management through timely payments and accurate forecasting of accounts payable balances to reduce payment discrepancies.
- Trained new team members on accounts payable procedures, ensuring smooth transition into their roles and fostering teamwork culture within the department. Focusing on cross-training amongst the team to maximize agility and performance, allowing us to have more flexibility during vacation time.
- Facilitated month-end closing activities by establishing new standardized process across all entities which allowed us to close the month by day 3.
- Managed team workload effectively, prioritizing tasks to ensure timely completion of all assignments.
- Conducted regular performance evaluations for team members, providing constructive feedback and professional development opportunities.
- Led team meetings to discuss process improvements, address challenges, and celebrate successes, fostering a positive work environment for all team members.
- Helping in building the procurement department and processes to implement improved purchasing policies and procedures. As well as training their team to use Coupa software.
- Assisted with multiple implementation projects concurrently, maintaining strict deadlines without compromising quality or scope (Coupa, Netsuite).
Senior Accounts Payable Specialist
Lightspeed Commerce Inc.
06.2021 - 01.2022
- Reduced late payment fees by consistently meeting payment deadlines through efficient prioritization of invoices. Implementing Net 30 payment term and ensuring this was communicated and respected by vendors.
- Conducted thorough analysis of aged payables reports to identify potential issues and recommend corrective actions to management.
- Participated in special projects.
- Trained junior staff members on accounts payable best practices, fostering cohesive and knowledgeable team environment.
- Resolved complex payment issues through diligent research, clear communication with stakeholders, and timely escalation when needed.
- Prepared month-end accruals schedules for finance department review, ensuring proper recognition of expenses within reporting periods.
- Handled sensitive employee expense reimbursements in discreet manner while adhering to established corporate policies regarding allowable expenditures.
- Participated in cross-functional projects, providing subject matter expertise on accounts payable processes and contributing to overall process improvements within the organization.
- Assisted manager in conducting internal audits to analyze findings.
- Assisted in the development of comprehensive accounts payable policy to establish standardized procedures across the organization.
Accounts Payable Specialist
Lightspeed Commerce Inc.
04.2019 - 06.2021
- Reduced invoice processing time with accurate data entry and timely vendor communication. Booking journal entries with efficiency and accuracy, to record inter company charges as well as reclassing miscoding errors resulting in decreased discrepancies.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Diligently preparing weekly payment batches and wires for all vendors as well as sending remittances to reduce vendors queries.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Maintained good working relationships with vendors and resolved disputes.
- Matched purchase orders with invoices and recorded necessary information.
- Reviewed employee expense reports against company policies.
Accounts Payable Coordinator
Jonview Canada
11.2017 - 04.2019
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Increased efficiency of accounts payable team by providing guidance, training, and support to staff members.
- Participated in special projects.
- Support team members and act as a resource person
Accounts Payable Technician
Jonview Canada
06.2016 - 11.2017
- Enter invoices, and/or matched them with purchase orders, in the accounting system and meet daily goal of 300 invoices.
- Streamlined vendor payment processes for faster transaction times and increased accuracy.
- File and archive documents
- Provided excellent customer service to both internal departments and external vendors when resolving payment issues or discrepancies.
- Ensured timely payments to suppliers, maintaining strong relationships and avoiding late fees.
Education
Some College (No Degree) - Foundational Leadership & Management
F.L.A.M.E
Lightspeed Commerce Inc.Accounting
CIAVL Verdun-Lasalle
Montreal2015
Explore Second Language Program
York-Glendon University
TorontoSkills
- Coaching / mentoring abilities
- Visionary Thinking
- Time Management
- Accounts Payable
- Microsoft Office suite
- Coupa
- Netsuite
- Brex
Languages
Spanish
French
English
Timeline
Accounts Payable Supervisor
Devmont
07.2024 - Current
Accounts Payable, Team Lead
Lightspeed Commerce Inc.
01.2022 - 04.2024
Senior Accounts Payable Specialist
Lightspeed Commerce Inc.
06.2021 - 01.2022
Accounts Payable Specialist
Lightspeed Commerce Inc.
04.2019 - 06.2021
Accounts Payable Coordinator
Jonview Canada
11.2017 - 04.2019
Accounts Payable Technician
Jonview Canada
06.2016 - 11.2017
Some College (No Degree) - Foundational Leadership & Management
F.L.A.M.E
Accounting
CIAVL Verdun-Lasalle
Explore Second Language Program
York-Glendon University
Similar Profiles
Cliford Jean-Junior SanterreCliford Jean-Junior Santerre
Chef d'équipe Facteur at Top Tat distribution (USPS Contractor)Chef d'équipe Facteur at Top Tat distribution (USPS Contractor)
ABDUL ADAM SYLLAABDUL ADAM SYLLA
Contrôleur de gestion, hub mutualisé at Société Générale de banques en Côte d’IvoireContrôleur de gestion, hub mutualisé at Société Générale de banques en Côte d’Ivoire
Aymen ZemouriAymen Zemouri
Grocery Delivery Driver at ExprexxGrocery Delivery Driver at Exprexx