Patricia Moreira
Lisboa,Portugal
Summary
Detail-oriented administrative professional skilled in executive support and logistics management. Coordinates travel and meeting logistics to optimise operations. Serves as Board Secretary, ensuring compliance and accuracy of records while maintaining organised archives. Facilitates document management to enhance strategic decision-making.
Overview
30
30
years of professional experience
Work History
Secretary of the Board of Directors
Energypulse Systems, Lda
01.2025 - Current
- Facilitated communication between Board members and management team, ensuring timely circulation of critical information
- Provided governance support by coordinating meeting logistics and materials.
- Ensure the collection, recording, and custody of minutes for Board and Committee meetings, guaranteeing their accuracy and compliance as the official legal record of decisions and motions.
- Maintain and organize the official corporate archive, including minutes, bylaws, directors' registries, and legal support documentation.
- Organised corporate documents to maintain compliance with legal requirements.
- Ensure compliance with legal and regulatory obligations, and coordinate with external entities for data submission and delegation of responsibility.
- Supported Board operations by organising and maintaining essential HR documents.
- Supported Board Members administratively, organising and updating Human Resources documents to maintain compliance and accuracy
- Manage official and administrative correspondence, including the coordination and follow-up of supplier invoices (e.g., EDP) to ensure the correct settlement of distinct services (electricity vs. electric mobility).
- Coordinated preparation and submission of documents to Tax Authority, managing updates of personnel records with external accounting
- Oversaw customs documentation processes to ensure compliance with export regulations.
- Lead the process for obtaining Certificates of Origin and other customs declarations for export including the preparation and submission of documentation (invoices, release notes) to the Chamber of Commerce.
- Manage and coordinate the sworn/certified translation of corporate and legal documents (e.g., Certificate of Commencement of Activity, EORI) for international applications, ensuring language selection and adherence to urgent deadlines.
- Manage the logistics and scheduling of mandatory vehicle inspections (IPO), coordinating dates and locations with Operations Management
Senior Assistant to the President
CIP - Confederação Empresarial de Portugal
Lisboa
09.2020 - 09.2023
- Delivered comprehensive administrative support to Directorate, focusing on assisting company's General Secretary.
- Additionally, I played a crucial role in the planning and execution of both internal and external meetings, ensuring seamless and efficient proceedings.
- Organised and oversaw agenda, correspondence, and telephone communications, ensuring accuracy and clarity.
- Coordinated travel arrangements and accommodations for all staff members, including Directorate, facilitating smooth operations.
Executive Assistant
Somiro — Real Estate Company, Lda.
Lisboa
09.2018 - 07.2020
- Managed reservations and invoicing while assisting with check-in and check-out processes to enhance guest experience.
- Maintained up-to-date documentation for all properties to ensure compliance and streamline operations.
- Adhering to monthly compliance requirements, including formalities and legal communications with external entities.
- Executed targeted marketing campaigns for properties, increasing engagement with potential buyers.
- I spearheaded and orchestrated all aspects pertaining to the marketing and sale of the company's properties. My responsibilities encompassed:
- Personally conducting property visits to enhance client experiences.
- Coordinating property visits in collaboration with real estate agents.
- Proficiently managing online platforms using a channel manager to optimise property visibility and performance.
Director's Secretary
Oliveira, Reis & Associados, SROC, Lda.
Lisboa, Portugal
09.2007 - 07.2017
- Offering direct support to two Managing Partners, including the meticulous management of their professional and personal agendas. Notably, this involved providing assistance to esteemed individuals such as the inaugural Chairman of the Order of Statutory Auditors, and the Secretary of State for Infrastructure.
- Coordinated and organized travel arrangements, including flights, hotels, and car rentals, ensuring smooth logistics for management and optimizing attendance at events.
- Provided comprehensive support to management and employees, contributing to seamless operations through effective communication and coordination.
- Initiated and submitted service proposals for statutory auditing, sole auditing, and consulting, enhancing engagement with potential clients through electronic platforms.
- Undertaking translation and backtranslation tasks across multiple languages, including English, Portuguese, and Italian.
Managing Partner
Bar B Qiu - Restaurant Bar
Lisboa, Portugal
07.2005 - 12.2007
- I spearheaded the comprehensive organization of the establishment, overseeing a multitude of critical functions within the hospitality sector. Key responsibilities encompassed:
- Oversaw procurement, branding, advertising, menu development, and pricing strategies to elevate guest experience.
- Managed budgets to maintain financial stability and allocate resources effectively.
- Conducting recruitment and selection processes to assemble a high-performing team.
- Organizing and executing training programs relevant to the functions of the team.
- Ensuring the effective implementation of internal communication policies to foster a cohesive work environment.
- Efficiently managing schedules and shifts to optimize operational efficiency.
Administrator
Georgia Pacific, Lda.
Newcastle-Under-Lyme, UK
01.1996 - 03.2005
- In my role as an Administrator, I am entrusted with a diverse range of responsibilities essential for the smooth operation of administrative functions within the industry and commerce sector. Key duties include:
- Human Resources Administration: Executed administrative tasks for human resources, including contract management, absence justification, and coordination of medical inspections.
- Salary Processing: Managed salary administration process, ensuring accuracy and timeliness of payments.
- Purchasing Management: Overseeing procurement activities, ensuring the efficient and cost-effective acquisition of necessary resources.
- Customer and Supplier Interaction: Established and maintained communication with customers and suppliers to foster collaborative relationships.
- Meeting Attendance: Regular participation in weekly meetings, contributing insights and staying informed about organizational developments.
Commercial Secretary
Microsegur — Engineering Solutions Unipessoal, Lda.
Lisboa
01.1996 - 03.2005
- Crafted comprehensive commercial proposals that strengthened competitive edge.
- Revitalised public procurement business area as focal point for public tenders by analysing existing tenders on electronic platforms and ensuring adherence to all tender requirements and procedures in Electronic Security.
- Generated insightful reports that supported informed decision-making, contributing to business growth in Electronic Security.
- Updated customer data regularly to maintain accuracy and relevance in records.
- Key responsibilities included:
Education
Diploma of Higher Education - Business Administration
Staffordshire University
Stoke-on-Trent - England01-2001
Skills
- Document management
- Legal compliance
- Meeting coordination
- Project management
- Data submission
- Document preparation
- Preparing contracts
- Email handling
- Google Workspace
- Administrative efficiency
- Risk assessment
- Data confidentiality
- Confidentiality
- Technical liaison
- Translation coordination
- Executive support
- Time management
- Attention to Detail
- Stress resilience
- Discretion management
- Office diplomacy management
- Verbal communication
- Listening actively
- Diplomatic communication
- Interpersonal adeptness
- Interpersonal skills
- Team building
- Professional demeanour
- Email correspondence
Languages
Italian
Intermediate
B1
Interests
- Travelling
- Humanitarian Aid Volunteer | LaFinka
Delivered core support services (meals, medical attention, and legal aid) to primarily the homeless. Supported the logistical operations of a Spanish NGO during events held in Portugal
Timeline
Secretary of the Board of Directors
Energypulse Systems, Lda
01.2025 - Current
Senior Assistant to the President
CIP - Confederação Empresarial de Portugal
09.2020 - 09.2023
Executive Assistant
Somiro — Real Estate Company, Lda.
09.2018 - 07.2020
Director's Secretary
Oliveira, Reis & Associados, SROC, Lda.
09.2007 - 07.2017
Managing Partner
Bar B Qiu - Restaurant Bar
07.2005 - 12.2007
Administrator
Georgia Pacific, Lda.
01.1996 - 03.2005
Commercial Secretary
Microsegur — Engineering Solutions Unipessoal, Lda.
01.1996 - 03.2005
Diploma of Higher Education - Business Administration
Staffordshire University