Verônica Santana
Lisbon
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
3
3
years of professional experience
Work History
Gallery and Events Manager
J.Baptista Antiques
01.2024 - Current
- Manage the gallery's administrative and operational functions, including financial control, procurement, and artwork sales
- Provide customer service and maintain relationships with collectors, artists, and partners
- Offer direct support to the gallery director, handling both professional and personal tasks
- Negotiate with suppliers and partners to optimize costs and logistics
- Managed administrative logistics of events planning, event booking, and event promotions, including major fairs such as BRAFA.
- Managed budgets effectively, optimizing allocation of resources to maximize event impact.
Administrative Assistant
The Porto Arts Club
09.2022 - 12.2023
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Registrar / Exhibition Coordinator
Marc Jancou Contemporary
08.2022 - 12.2023
- Coordination & Logistics: Organized, reviewed, and filed paperwork for secure recordkeeping.
- Research & Documentation: Conduct in-depth research on artists and artworks to support acquisitions, sales, and exhibitions.
- Artwork Movement & Compliance: Manage the transportation of artworks for loans, consignments, events, and exhibitions, ensuring safe handling and adherence to regulations.
- External Relations: Maintain strong relationships with partners, lenders, galleries, institutions, and exhibition organizers.
Education
Master's Degree - Art Markets - Business Administration
ISCTE - University Institute of Lisbon
07.2025
Degree - History of Art And Heritage, History
University of Coimbra
08.2021
Skills
- Microsoft Office Package
- Office management
- Information confidentiality
- Registration management
- Project management
- Database management
- Logistics coordination
- Event coordination
- Administrative support
- Computer skills
Languages
Portuguese
Bilingual or Proficient (C2)
English
Advanced (C1)
Italian
Elementary (A2)
Personal Information
Date of Birth: 02/25/00
Courses And Seminars
- Traffic Management/Marketing & Sales Course, Malu Camisasca, 08/01/22, 03/31/23
- Workshop: On the Paths of the Mail - The Value of Correspondence in the 18th-19th Centuries, Center for the History of Society and Culture, 04/04/19
- International Colloquium: War and Religion in the Iberian Peninsula (4th-16th Centuries), Association, 03/15/19 - 03/16/19
- Workshop: Fresco Painting in Portugal, Institute of Art History, Faculty of Arts and Humanities, University of Coimbra, 04/03/19
- III Edition of the Colloquiums of the Convent of Christ - The Order of Christ: 700 Years with a Future, 10/25/19
- Conference: Pedro Moraleida - From One to the Multiple, From the Multiple to One, Veronica Stigger, 02/27/19
- X National Meeting of History Students, 03/06/20 - 03/07/20
Timeline
Gallery and Events Manager
J.Baptista Antiques
01.2024 - Current
Administrative Assistant
The Porto Arts Club
09.2022 - 12.2023
Registrar / Exhibition Coordinator
Marc Jancou Contemporary
08.2022 - 12.2023
Master's Degree - Art Markets - Business Administration
ISCTE - University Institute of Lisbon
Degree - History of Art And Heritage, History
University of Coimbra
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